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The following is emphasized primarily to respond to some of the more common questions students have regarding the Contract for Residential Services. Please keep in mind that this section addresses some, but not all, of the stated agreement terms. Refer on-line to the Contract for Residential Services for complete details.
This contract covers the period of occupancy beginning Thursday, August 16, 2007 and expires at 12:00 noon on the day following the student’s last final exam for the spring semester or until 12:00 noon on Friday, May 9, 2008 whichever comes first.
It is intended to offer housing and related services on the UNC Charlotte campus for Fall semester 2007 and Spring semester 2008 only.
UNC Charlotte offers a limited number of summer housing options after May 9, 2008. Contracts for summer housing options will be available on-line in March, 2008. Please visit our website or contact the Housing Assignments Office in Scott Hall for more information.

Refund of Charges and Room Deposit
The student agrees to pay when due the full amount of housing and dining charges, whether or not housing and dining services are used, except as specifically provided in the Contract for Residential Services.
To cancel residential services, you must submit a request for termination of the Contract that contains your full name, student ID number, and date of birth. Requests can be submitted online at www.housing.uncc.edu, mailed to the
Department of Housing and Residence Life,or made in person at the Assignments Office in Scott Hall. The date of receipt of the request for termination will determine the student's financial obligation to the University. The date of receipt will be determined by the postmark if mailed, the manual timestamp if submitted to the Assignment Office on the correct form, or an electronic timestamp if submitted online. Please see the schedule below. This same schedule can be found in the Contract for Residential Services which is online at www.housing.uncc.edu

Cancellation Dates

Avoid financial penalties...pay attention to these deadlines!

Condition of Vacant Space
Residents are not authorized to place personal items in or to utilize in any manner vacated residential living space. All vacant space should be maintained as if a resident could move
in at any time. Housing and Residence Life will charge residents daily for each day that any
vacant space within their unit is determined to be unusable for an incoming resident. Attention to this expectation is particularly important during the heavy check-in periods at the beginning of both Fall and Spring semesters.

Consolidation Policy

The consolidation policy is intended to allow students who are interested in having a single room obtain one, to make the best use of residential space, and to be fair to students who have already paid for single rooms. As such, the Housing Office requires any student identified as living alone in a highrise room designated as a double to comply with the policy.

Consolidation will be done on an ongoing basis throughout the Fall semester and during Spring semester until the Room Selection process begins. To implement the policy, the Assignments Office will send a letter of notification to each student subject to the consolidation policy, giving those students a specific deadline by which to take one of the following actions:

1) Move in with another student living alone in a highrise double room or move to any available suite or apartment space; or

2) Get another student to move into the highrise double; or

3) Sign a single room contract addendum for the remainder of the academic year (singles cost more per semester and the charge begins from the date of the signing of the single room contract addendum); or

4) Call the Assignments Office (x77501), request a new assignment, and consolidate with the assigned new roommate. The student with the latest application date will be the student expected to move to the other student's room. The Assignments Office will then notify each student of his/
her consolidation partner, who is expected to move, and the date by which the move must be completed.

Any student who does not choose one of the actions above by the deadline stated in the letter will be billed for a single room.

Breach of Contract

The following events constitute breach of contract as outlined in the Contract for Residential Services. It is your responsibility to know that the following are considered breach of contract:

1. Possessing firearms anywhere in the residential area.

2. Intentionally setting a fire; intentionally causing any false fire alarms; vandalizing or tampering with any fire alarm or fire protection equipment; violating requirements concerning the use of certain electrical equipment and/or appliances.

3. Abusing or misusing elevator equipment.

4. Intentionally throwing or dropping objects from windows or balconies in any residence hall, suite, or apartment.

5. Intentionally standing, sitting, or walking on window ledges or balcony railings; intentionally placing objects on the window ledges or balcony railings that might fall and injure someone below.

6. Intentionally passing any part of the body through the window; intentionally climbing in or out of any window for the purpose of entering or exiting a room.

7. Possession or use of any controlled substance identified in Schedule I and II(N.C. General Statutes 90-89 or 90-90).

8. Failing to maintain enrollment status at UNC Charlotte throughout the period of occupancy.

9. Failing to pay charges for residential services when due.

10. Failing to claim room by 5:00 p.m. on the day before the first official day of classes. A student who fails to claim his/ her room as required forfeits the $100 housing deposit and remains liable for a $500 liquidation fee and prorated housing charges not to exceed the total cost of semester housing fees (see paragraph U in the Contract for details).

11. Failing to complete the prescribed check-in procedure (i.e., picking up key/ card, signing key/card envelope).

12. Possessing, storing, and/or using ammunition, gasoline, kerosene, similar combustible materials, and/or any explosives anywhere in the residential area.

13. Repeatedly disturbing normal housing activities; repeatedly damaging housing facilities; and/or repeatedly interfering with other students’ quiet enjoyment of residential facilities.

14. Keeping any animals (other than fish in properly maintained aquarium or service animals) in University residential facilities.

15. Permitting regular use by others of space assigned to student, by assignment or otherwise, or permitting residency by persons not authorized by the University.

16. Using space for any purpose which interferes with the rights of students to normal residence hall, suite, or apartment activities such as study and sleep.

17. Failing to comply with policies regarding use of alcohol, Schedule III drugs (N.C. Statutes 90-91 and 90-94), room keys/ cards, lofts, noise, guests, and health and safety inspections. These policies can be found in this Handbook, on the University’s website, and in various other
publications.

An occurrence of any breach listed in numbers 1 through 5 above WILL result in
cancellation of your Housing Contract by and your exclusion from campus residences. An occurrence of any breach listed in numbers 6 through 17 above MAY result in cancellation of your Housing Contract by and your exclusion from campus residences.

No refund of housing charges will be made to the student if the student is dismissed for disciplinary action or breach of contract.

Except as provided in paragraph H of the Contract for Residential Services, the University will notify the student of breach and the student will then have 48 hours after notice to appear before the Associate Vice Chancellor and Director of Housing and Residence Life (or his/her designee) to present any evidence the student deems appropriate. The Associate Vice Chancellor (or his/her designee) will make a determination whether the Contract is terminated by the breach and announce that decision to the student. The student desiring to appeal the determination must file written notice of appeal within 48 hours with the Vice Chancellor for Student Affairs

In addition to the remedies for breach of Contract provided here, any breach which also constitutes a violation of University disciplinary policies and/or of state or federal criminal laws may also be referred for University disciplinary action and/or criminal prosecution.

Insurance
Don’t be caught off guard… ensure that your belongings are covered by some type of insurance policy! Students wishing to protect their belongings from the possibility of loss should obtain appropriate insurance coverage. Policies can be easily obtained and are a very wise buy. Students may find they are covered under the terms of an existing homeowners or renters policy
carried by their parents.
The University does not assume any liability for the loss, damage, or theft of any personal property; or the damage or injury resulting from explosion, fire, or mechanical failure of water, steam or gas lines, from any defective wiring, and/or the negligence of any other occupants of the building.

Room Entry and Search
The University reserves a reasonable right of entry into your room(s) to assure proper maintenance and repair, to provide for the health and safety of all residents, and/or to investigate when reasonable cause exists to believe a violation of Housing and Residence Life policies or other University, State, or Federal regulations is occurring within your room. The complete policy on room entry and search can be obtained from the Department of Housing and Residence Life Office in Scott Hall or on the University's web site.

Occupancy and Occupancy Checks
Occupancy begins when a student is issued a room key/card and terminates when the key/card is returned and proper checkout procedures have been followed.
Occupancy checks are completed as needed to verify the accuracy of the assignment status and occupancy of students living on campus.

Withdrawal from Campus Residence
A student wishing to withdraw from the residence halls, suites or apartments must first cancel his/her housing contract in writing to the Department of Housing and Residence Life. Any meal plan is concurrently canceled. The student then completes a checkout process specific to his/ her residential area.

Moving Out/Checking Out
All residents must officially checkout of their room before departure from their building, residents are expected to remove all belongings and ensure the room is in good order (swept out, trash removed, original furniture in place and, if applicable, appliances and bathrooms surfaces cleaned).

Checking out can be done in one of two ways: using Express Checkout or scheduling a checkout appointment with a staff member. Specific instructions for using these checkout processes are available on the housing website.

At the time of the checkout appointment or upon inspection after an Express Checkout, a staff member will evaluate the condition of the room, taking note of any damages, trash, missing items, and/or cleaning concerns. The resident will be notified of the assessment and of any possible charges or bills related to the unit’s condition.

Anything needing repair or replacement will be charged as “pending damage” unless the item was (a) listed in the same condition on the Condition Report (filled out when the room was first occupied by the student), or (b) normal wear and tear seems to be the cause. When it is not clear which resident is responsible for the damage, charges will be divided equally among the occupants of the
room/suite/apartment (unless a signed Damage Responsibility Form is submitted). Residents will also be billed for excessive cleaning costs and for failure to return rented refrigerators.

Disciplinary action will be taken for any policy violations found during the checkout
process.

In the event that residents checkout on different dates and/or times or use the Express Checkout option, final damages charges will occur after the last resident checks out.

FAILURE TO PROPERLY COMPLETE THE
CHECKOUT PROCESS WILL RESULT IN A
$25.00 IMPROPER CHECKOUT CHARGE

As specified in the Contract for Residential Services students who remain after the conclusion of the semester agree “to pay $100 for each day or part of day in residence beyond that date.”

Failure to return keys/cards at the time of check out will result in a lock change charge.

Abandoned Property
If the student does not vacate the space assigned by the University at the conclusion of the period specified in the Contract for Residential Services, or if the student does not remove all items of personal property from such space before the conclusion of the period, then the University may remove all property brought into the space by the student or any person admitted to the space by the student and restore the space. A minimum labor charge of $50.00 may be assessed for removal and/or packing of abandoned property. Any property removed by the University may be stored or treated as abandoned property and disposed of accordingly. The University shall not be liable for any damage to or loss of such property which occurs during the course of such removal, storage, delivery, or disposal. The student shall pay to the University all costs incurred by the University in effecting such removal, storage, delivery, and restoring the space. In addition, unless the student's failure to vacate and restore the space is due to an Act of God, national emergency, riot, or governmental directive to the University, the student shall be liable to the University for any loss suffered by the University if another student who has the right to use the space is materially delayed or impaired in his/her access or use by the student's failure to vacate and remove personal property from the space.

Condition of Living Unit
Residents are responsible on an ongoing basis for the cleaning of their own rooms, suites, and apartments. When a room, suite, or apartment is permanently vacated, the residents are responsible for returning the room and its contents to its original an satisfactory condition. Failure to do so will result in charges to the residents of the room. Residents are encouraged to submit a Damage Responsibility Form to indicate which resident(s) are responsible for any charges.

Room Changes
Room changes are not permitted during the first two weeks of classes each semester. The “freeze” period allows time for students who have informed Housing and Residence Life that they will be moving in late to arrive on campus, and for the staff to verify the status of those students who have not yet checked in to their housing. Once the “freeze” period is over, a two-day room change period follows and is advertised via the website.

The following steps must be completed as part of the room change process:

1) Obtain and complete a room change form (available at the time of the room change) and have it approved by the Residence Coordinator/Graduate Assistant of your current area.

2) Complete and turn in a condition report for the old room and a condition report for the new room, return the key/card for the old room, and obtain the key/card for the new room. All of these steps must occur within 24 hours of first approval to move.

3) Amend private phone line and refrigerator/ Microfridge contracts, if necessary.

4) You have 24 hours to move all of your belongings after you have completed the paperwork for a room change. Complete instructions for the room change process are available from the Housing Assignments Office.

During the academic year, each resident may make one room change with no financial charge. After the first room change, each additional room change will result in a $15.00 charge to help defray administrative costs. Students placed in temporary housing at the beginning of the Fall semester will not be charged for the first room change to a permanent assignment.

Any resident making an illegal room change (a room change not approved in writing by a
Housing and Residence Life professional staff member) will be charged a $50.00 charge for the first offense. If a second illegal room change occurs, the resident will be assessed another $50.00 charge and will be subject to disciplinary action. Repeated room change violations may result in
cancellation of the housing contract. The above information may also pertain to bedroom switches within apartments/suites that occur before permission is obtained.

After the “freeze” and the regular two-day room change period each semester, room changes may be processed by residents on an “as-requested” basis.